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Administrative Assistant

Job type:

Permanent

Job Description

Direct Energy is a leading energy and energy-related services provider with nearly five million residential and commercial customers in North America. Direct Energy provides customers with choice and support in managing their energy costs through a portfolio of innovative products and services. A subsidiary of Centrica plc (LSE: CNA), one of the world’s leading integrated energy companies, Direct Energy operates in 50 U.S. states plus the District of Columbia and 10 provinces in Canada. To learn more about Direct Energy, please visit www.directenergy.com.

This individual will effectively communicate and interact with management and staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism.  This individual requires a high level of responsibility, professionalism and judgment due to the confidential nature of the role.  He/she will be responsible for providing administrative support to all members of the leadership teams as needed for administration. 

Requirements

 
  • High School/GED Required; Bachelor’s degree preferred
  • Advanced proficiency and experience in all MS office applications (Word, Excel, PowerPoint, and Outlook) 
  • Advanced written composition and editing skills 
  • Solid listening and communication skills 
  • Excellent interpersonal skills 
  • Must be able to adapt to change and perform well in a fast-paced working environment 
  • Outstanding time management and organizational skills including ability to prioritize meetings and activities for self and supported executive
 

Responsibilities

  • Cost and Receiving
  • Maintain effective schedule for the leadership teams which will involve heavy calendar management, requiring interactions with both internal and external leaders and assistants to coordinate a variety of complex executive meetings
  • Arrange, plan and coordinate meetings and/or conference calls 
  • Prepare materials for presentations and/or reports in the appropriate format from general instructions or rough outline 
  • Coordinate and book travel arrangements, plan itineraries
  • Manage purchase orders and invoice processing for departmental budgeting
  • Prepare and compose correspondence, both internal and external 
  • Process expense reports, including obtaining required approval and ensuring payment
  • Manage emails and other electronic materials for the Executive 
  • Organize and maintain departmental records 
  • Handle confidential correspondence and materials
  • Communicate with various internal departments to coordinate projects and/or activities and liaise with external parties in administrative matters on behalf of the Executive and management group
  • Organize Operations-related functions/events as needed
 

The IndividualDirect
Energy and its subsidiaries are an Equal Opportunity Employer - EOE AA
M/F/Vet/Disability